Tuesday , October 24 2017
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How to Protect and organize my Photos and videos from lost

One of the many things that has changed radically with the advent of digital photography is how easy it is now to make copies of our photos in case something happens, not as before, that if we lost the negatives, there was nothing to do.

But with digital photography we also make huge amounts of photos, many more than when we had to spend reel. So it is necessary a minimum of discipline and organization to be able to find the photo that we are looking for, and of course not to lose them to a failure of a computer, a disk, etc.

There is no doubt that here applies that every teacher has his book, but the method I use is the following.

  • When I am making the photos, I carry several cards for the camera , specifically four 8 GB. At the end of the day, if it is a trip of several days, I pass them to the laptop or to a hard disk equipped with a card reader, in my case an EPSON P-2000 that is a few years old, but perfectly fulfills its function.
  • I do not delete the cards as they fill up unless at the end of the trip I do not have any free, because that way I already have a backup of the photos.
  • I also do not use cards with more capacity , because if one failed, which fortunately for now has never happened to me, I would lose fewer photos.

Once back at home, organize the photos.

  • To do this I turn them over to a Drobo, which is a storage device composed of several disks that has as main advantage that if one fails, nothing happens because it distributes the information between them in such a way that it can always be rebuilt in case of a failure.
  • On that disk I create a folder for each year , and within each year I am naming the folders in the form aaa-mm-ddalong with a description to be sorted, such as 2011-08-09-16 Amsterdam; In the case of having used several cameras I create within that folder a folder for the photos of each one of these cameras.
  • Until a few years ago, in addition to this I copied the photos of each trip or session on one or several CDs or DVDs to have a backup, RAID or not, but the truth is that now, given the cheapness of hard disks, That I do is that I carry in the laptop a copy of the folders that I add at the end of each trip to a normal hard disk that I have in my office, so that I have duplicated my collection of photos on two different disks.

So the Drobo is the disk I work on when I process the photos, while the one in my office is my backup.

It is true that if a disaster occurs with the Drobo, I would lose the sidecar files on which the development data of each photo is recorded when I process the RAW , but it is a risk that I am willing to assume.

Depending on the degree of paranoia of each and the importance of the photos, you could make one more copy in some storage service in the cloud , although due to the slowness of the upload connections, this can be a bit desperate. Personally, I do not use any of these services as an extra copy of my photos.

In the case of a more professional use, probably to this process would be necessary to add the one of labeling and to add descriptions to the photographs with some program that allows to do such thing as for example Lightroom , but for a personal use, I take years using the proposed method , And it works without problems with the several thousand photos that make up my collection.

By the way I am not very video, but this method also serves to save and organize videos.

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